Once your director has approved it, approval will continue up If you are in another type of office, once you get a draft agreement, you need approvalįrom your director.The VCR and Chancellor will sign the agreement once they Once he/she has approved it, it will go the Vice Chancellorįor Research's (VCR) Office. If you are in a research institute, once you get a draft agreement, you need approvalįrom your institute director.Sign the agreement once they have reviewed it. Once the dean has approved theĪgreement, it will go to the Provost's Office. If you are in an academic unit, once you get a draft agreement, you need approvalįrom your department head and then from your dean.UAF master agreement (yes if this is a global agreement that may spawn sub-agreements).Modification date (for documents that are amending an existing agreement).UAF activity location (Where is the activity happening, e.g., Fairbanks campus, another.The following items maybe included depending on the subject of the agreement: External entity/agency (the other, non-UAF, party to the agreement).Termination date of agreement (this could also be the renewal date if automatic renewals.Receiving campus (Fairbanks or rural campus).The following items MUST be contained in all agreements:
Agreements with externalĪcademic or research entities require additional review and standard language approvedīy the UA Office of the General Counsel prior to signature an evaluation by Risk Must be reviewed by the appropriate office (see home page). Most agreements, especially MOAs that commit the University The more you deviate from the approved sections, the longer it will take for yourĪgreement to be approved. Step 3: Refer to the guidelines from this site to create a draft of your agreement. Click here for a checklist of information needed for an MOA. Click here for a checklist of information needed for an MOU. Gather the information needed for the appropriate type of agreement. any payment terms or special provisions as applicable.It can also be referred to as a contract and is legally binding. The obligations and commitments of the parties and allocates and minimizes each party's Have a written formal understanding of the agreement between parties. Memorandum of Agreement (MOA): An MOA is a document written between parties to cooperatively work together on anĪgreed upon project or meet an agreed upon objective. MOUs should contain the following provisions: The MOU does not create duties or legally enforceable liabilities or obligationsįor any party nor does it establish a standard of care attributable to the activitiesĪssociated with the subject of the agreement. MOUs do not require any party to commit funds or other resources. It is a more formal than a verbal or “hand-shake”Īgreement but generally lacks the binding power of a contract. An MOU expresses a convergence of will between the parties, indicatingĪn intended common line of action. Memorandum of Understanding (MOU): A memorandum of understanding (MOU) is a document describing a bilateral agreementīetween parties. Office of Intellectual Property and Commercialization contact webpageĭetermine what type of agreement you need. Office of Intellectual Property and Commercialization Office of Grants and Contracts Administration contact webpage Office of Grants and Contracts Administration Office of Admissions and Registrar websiteĪny agreement involving money coming into UAF or obligating UAF to spend money Transfer credits, admissions, degree awards Office of International Student and Scholar Services contact webpage Office of International Student and Scholar Services Renting, leasing or loaning UAF facilities, land, or equipment If your situation involves any of the following, please contact the office indicated Originating from the external entity approved. Step 2: Determine who you need to work with to create an agreement or to have an agreement If the proposed activity does not fall under the existing agreement, move to Step.To Step 2 to find the necessary documents to amend or renew. If the proposed activities fall under the existing agreement, but it has expired go.It does, make sure the existing agreement is still valid and not expired. Determine whether the proposed new activities fall under the existing agreement.If there is NOT an existing agreement, move on to Step 2.If UAF already has an existing agreement with the entity in question. Step 1: Determine if you need a new agreement and if so, what kind of agreement is appropriate.Īsk your VC or Provost level administrative assistant to check the database to see To see a flowchart overview of the process click here.
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